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Excel version or newer The free upgrade for Windows Mac. Windows Users’ choice Free microsoft office onenote Free microsoft office onenote Most people looking for Free microsoft office onenote downloaded: Microsoft Office OneNote. OneNote EMR. Classic Menu for Office Starter 32bit. Send to OneNote OneNote Sort Pages. OneNote Ink Eraser. OneNote Clipper. A task pane will be opened along the left side of the window, listing all of the help topics and allowing you to scroll through them.
Click on this button a second time to close the task pane. Click on this button to keep the current help topic on top. Click on the down arrow beside this button to select the type of help topic you would like displayed. Click on this button to specify whether you want to search for online help or display only the offline topics that come with MS Word. This comes in handy when a screen lists several choices or perhaps lists various keyboard shortcuts.
Click on this tool to print the current help topic. A dialog box containing two tabs will be displayed: The first tab labeled General is divided into three main sections, as discussed below: Select Printer This section is used to select the printer.
There is also a checkbox to print the topic to a file. Print Range Use this section to specify the print range. Number of copies Sets the number of copies to print. If you are printing more than one copy of a multiple page topic, you can check the Collate box to have Word organize each set of copies for you. There are also two check boxes at the bottom of the this dialog box that allow you to print related linked documents as well as a table that lists the links in the document.
Printing all links will also print any documents referred to via links by the displayed topic. Printing a table of links adds a table at the end of the printout which lists all linked documents. When done, choose to begin the printing. For example, the SAVE tool is displayed as a 3. To alleviate this problem, Word offers quick mouse assistance on each tool, referred to as ScreenTips.
As you point to a tool, Word will display a quick note as to the tool’s function. The main difference between these views is your personal preference as to how you want to work with the document. Each view has its own unique format. You can switch between the views at any time. It is also possible to zoom in or out of a document to get different perspectives of the same page. The most common view within Word is “Print Layout”.
Print Layout can be used to get a more accurate view of the final layout while editing the document. You can change the display mode by either accessing the View Ribbon or using the viewing icons located towards the bottom right of the screen – just above the status bar: Click on this button to switch to Print Layout view.
This display shows the final page layout while still allowing you to edit the document. Headers, footers and all formatting are displayed within this view. Click on this icon to switch to Full Screen Reading Layout view.
This view is best when opening simply for reading as it hides most of the screen elements. Click on this icon to switch to Web Layout view. This display is used to create documents for the Internet. Click on this icon to switch to Outline view. This view allows you to work with large documents – collapsing certain sections while expanding others.
Click on this button to switch to Draft view. Headers, footers and most of the formatting are not displayed within this view. If you click on this button located to the right of the viewing icons a dialog box will open whereby you can select a Zoom factor for the text displayed on the screen.
Although the screen may appear to be blank, glancing in the upper portion of the screen title bar reminds you that a document is being created. You may immediately begin typing your file. Remember not to press the E key except at the end of each paragraph! At the moment, our company is on-target to meet its projected earnng estimates but we need the assistance of all of our employees to keep costs down.
Since overtime is one of our most costly expenditures we incur, we espcially want to ask supervisors in each division to keep overtime hours down. Thank yu in addvance for your cooperation. If you click on the button, you will notice two options for saving a document: Save and Save As. Save is the normal save feature which will ask you the first time you save a file to assign a name to it. From that point on, choosing SAVE will simply update the file to include the new information.
On the other hand, Save As saves an existing file under a new name or as a different format to be imported into another program. Click on the Save icon located on the Quick Access Bar.
The first time you save a document, Word provides a dialog box prompting you to enter a file name, as shown below: Letters, numbers and spaces are allowed. Enter characters. This extension is new in version In this latest version of Word using Windows Vista, the address bar is displayed a bit differently, as shown below: Notice the path is displayed horizontally on the bar instead of vertically as was the case in previous versions.
To get to that folder, you had to first choose your computer, then the Data drive W. In the box provided, enter a name for the new file. Letters, numbers and spaces are allowed. If you want to save the document in another format such as another word processing application or any previous version of Word so that someone else can edit the document who does not have this version , click on the down arrow beside the box labeled Save as type and select the format from the list provided.
Enter a name for the document in the box labeled File name and then click on to actually save the document. By comparing words in your file against the dictionary, Word can check your spelling and alert you of possible mistakes. For each word the program cannot find in its dictionary, Word asks what to do. You will be able to choose to change the spelling, suggest alternative words, have the word remain as it is, or add the word to the dictionary. Word also checks for words that are incorrectly capitalized and for repeated words.
The bottom of the dialog box contains suggestions for correcting the flagged word. If the word should remain as it is, select the Ignore Once button. Word also offers the option of Ignore All if the word in question appears throughout the document. If the word should be added to your custom dictionary for future reference, click on this button. If one of the suggestions is correct, double- click on the correct spelling or highlight the word and choose the Change button.
If you are afraid you misspelled a word more than once, click on the Change All button. If both the word and suggestions are incorrect, you can type the correct spelling in yourself since your cursor is already blinking in the top section beside the selected word.
Afterwards, press E or select Change. Use this button to add the word to the AutoCorrect list. In the future, when you misspell this word while typing, Word will automatically correct it – without you having to access the spell checker. Reverses the latest actions made during the current spell checking session. Check this box to include grammar checking. This box provides a variety of options to customize how the spell checker works.
You can specify whether to suggest and where to get the suggestions and what you want to ignore during the spell checker such as uppercase words or words containing numbers.
Click on to add or modify custom dictionaries, such as medical and legal to be used during spell checking. In addition, you can specify grammar options, such as how often to check, and what writing style to use. Once all options are selected, choose. You will be returned to the original spell checking box where you can continue. After running the spell checker, save your document again.
In addition, you can specify which printer to use and how many copies to print. Click on the Office button. Select Print from the Office menu. The following dialog box will be displayed: The current printer is displayed at the top of the box. Click on the down arrow beside the selected printer to choose another one.
You can save the print settings to a file so that you can print at a later time and specify whether multiple copies should be collated. You can also choose to enable the manual duplex option, which allows you to print double-sided by having Word prompt you to turn the paper over once the first side has been printed. This button allows you to even further specify how the document will be printed. Once all printer options have been set, choose to have Word begin printing the document. Click on the close button in the upper right corner of the window to close the current document.
If you only have one document open and you click on this icon, Word will close the entire program. Select Close from the Office menu. NOTE: If you have made changes to the file and have not saved those changes, Word will ask whether you want to save the changes before closing the file.
If, however, you are in the midst of working with one file and then decide to create another document, you will need to instruct Word as to what type of new document you want to create. You can create a blank document or base the new file on one of the built-in templates that come with Word. A template is used to determine the basic structure of the document and can contain predefined settings, such as fonts, page layouts, graphics, formatting, and macros.
Select New from the Office menu. The far left section contains a list of available template categories that you can base your new document on. The middle section lists the templates available within the category you selected from the left side of the window. The far right section displays a preview of the currently selected template. To preview a template before actually selecting it, click on its name within the middle section of the window and then look to the right side of the window for a preview.
Once you decide which template you would like to use, highlight its name and then choose. The new document will be created – based on the template you have selected. Simply click on the document you want to switch to and that file will become the active window. Doe, I am writing on behalf of my company to thank you for the work your accounting firm did for us last month during our audit.
Because of your experience in the matter along with detailed record-keeping on our part, we passed with flying colors. What could have been a stressful situation turned out to be quite simple. Your firm is largely responsible for that outcome. Thank you again for your assistance. I hope that our companies can continue to do business in the future. Select Open from the Office menu. The following dialog box will be displayed: Along the left side of the dialog box, Word displays the Navigation Pane.
You could then select the folder containing your Word documents. Across the top of the window are the following buttons: Click on this button to access the Organize pull-down menu. From the resulting pull-down list, select the operation e. To change the display of the files, click on the down arrow beside this button.
Click on this button to create a new folder. If you click on the down arrow beside the button, you can choose from a list of options such as opening the file as read- only or in your Web browser. TIP: To open more than one file at a time, select the first file by clicking on its name once to highlight it. Next, hold the C key down as you click on each additional file to be opened.
Once all files have been selected, click on to actually open them. Each file will be placed in its own window. Z Moves one line up. Y Moves one line down. Q Moves one character to the left. R Moves one character to the right. O Displays the previous screenful. N Displays the next screenful. To scroll through the document using the mouse, click on one of the arrows located on either the horizontal or vertical scroll bar.
If you drag the scroll box on the vertical scroll bar up or down, Word will display the current page number to the left of the box. When you see the desired page, release the mouse button and that page will be displayed. If you are using a mouse with a scroll wheel, roll the rubber wheel located between the [LEFT] and [RIGHT] mouse buttons forward or back to quickly scroll through large documents.
NOTE: If you are using the mouse to move through a document, remember that you must click on the new page before the cursor will move to the new location! The top one moves to the previous page while the bottom icon moves to the next page. Click on this button located between the previous and next page icons to change the method by which the previous and next buttons will navigate through your document.
For example, you can set them to move from one graphic picture to another rather than from page to page. Once you click on the Select Browse Object button, a pop- up box appears: Each icon within this box represents a type of object available within a Word document. The object you select will be used to browse through the document. For example, if you select the table object, the previous and next buttons will go to the previous or next table within your document.
The previous and next buttons change color to blue if you select anything other than page the last icon on the first line of the box as the object. You can see the description of each icon as your mouse hovers over an icon. If you click on the left side of the status line where the current page number and section are displayed located at the bottom of your screen , Word will ask what page to “Go To”.
Works like a correctable backspace on a typewriter. Line Move the Insertion Bar to the left of a line until it changes to an arrow. Click once. Sentence Hold the F key down and click the mouse button anywhere on the sentence. Paragraph Move the Insertion Bar to the left of a line until it changes to a pointer arrow. Triple-Clicking on a paragraph also selects it. Any Text Move the Insertion Bar to the beginning of the block you want to delete.
Click and drag. Entire File Move the Insertion Bar to the left of a line until it changes to a pointer arrow. Hold C down and click once. Triple-Clicking on the left side of the screen also selects the entire file. You can also use this button located within the Editing section of the Home Ribbon to select items. The pull-down list includes options for selecting everything within the document, graphic objects, or text with similar formatting.
Undo instructs the program to disregard the last action whether it was deleting, copying, or applying format changes. It is important to understand, however, that certain actions such as printing and saving cannot be undone.
Word has the capability of remembering not only the last action performed but the last several. Click on the Undo tool to undo the last action. If you click on the down arrow to the right of the tool , you can scroll through the last several actions.
Move your mouse down the list to highlight the number of actions to undo. They must be done in sequence! Click on this button to redo the last undo. The Redo button shown above changes from Redo to Repeat depending on what action was last performed.
This is called formatting. Formatting the text means setting the font and size of the letters, and emphasizing words using such attributes as bold, underline or italics. To format characters you can either use the keyboard or the Home Ribbon. Before typing, turn on the attribute and then begin entering text. When you want to turn the attribute off you press the same key.
Click on this tool to turn bold on and off. Click on this button to turn italics on and off. Click on this tool to turn underline on or off. Click on the down arrow beside the tool to change the style and color. When you select a block of text, Word displays a semitransparent toolbar called the Mini toolbar. The Mini toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent levels, and bullet features. When you see the transparent toolbar appear, simply point to the attribute you want to set and select it with your mouse.
To change fonts, you select the new font by its name. Notice how Word displays a sample of each font within the pull-down list so that you can see the font before actually selecting it. Begin typing your text. NOTE: Notice that Word displays the current theme fonts along with the last few selected fonts at the top of the list for easy access.
NOTE: To change existing text, be sure to select the text first and then choose the desired font. If text is selected, as you scroll through the list of available fonts, Word will display the selected text with the currently highlighted font — as a preview.
NOTE: As was the case with attributes, to change existing text, be sure to select the text first and then choose the desired font size. You can also use the following tools both of which are located within the Font section on the Home Ribbon to quickly increase or decrease the font size.
Click on this tool to increase the current font size. Click on this tool to decrease the current font size. Select the new margin setting from the list provided. If you need a margin setting that is not included in this pull-down list, click on Customize Margins….
Select the page orientation from the two diagrams provided. Select the paper size you would like to use. Word is capable of aligning paragraphs, as shown below: Word is automatically set for left alignment. To change the alignment, place your cursor anywhere on the paragraph and select one of the following tools located on the Home Ribbon : Left Aligned Centered Right Aligned Full Justification TIP: Typically the last line of a paragraph is shorter than the rest of the paragraph and may not be justified.
However, if the line is very short, there may be large gaps between words. If you have a shortcut on your desktop, double-click on the Microsoft Office Excel icon to run the application. Although the quickest way of running any MS Office application is obviously through the desktop, you can also access the Start menu which allows you to locate any program available on your system.
You will notice that the program window includes many of the standard elements common to other Office applications as well as a few items that are unique to Excel. The screen can be quite intimidating the first time you see it as there are so many items displayed. Along the top left corner of the screen is the Office Button which provides quick access for creating, opening, saving, printing, preparing, sending, publishing, and closing files. This button provides the only true menu within Excel The name of current workbook followed by the application name is displayed in the middle of this line.
A generic name is given to each new workbook you create Book1. The second line contains a new feature within Excel Each time you press A, Excel displays corresponding letters for the Ribbon items to help you to continue using keyboard shortcuts to select them.
Along the right side of the screen is the scroll bar used to quickly move vertically within your workbook. There is also a horizontal scroll bar that you can use to move left and right through your workbook. As mentioned, columns are lettered and rows are numbered. The first 26 columns are lettered A through Z. Excel then begins lettering the 27th column with AA and so on.
In a single Excel worksheet there are 16, columns lettered A-XFD and 1,, rows numbered The highlighted borders around the document window indicate the columns and rows and are used to identify where on the worksheet you are located since you obviously cannot see an entire worksheet of this size on the screen at one time.
The worksheet itself is located to the right and beneath the borders. This is where you will actually be working and entering information. The outlined cell the one with the dark borders within the worksheet is referred to as the active cell. Each cell may contain text, numbers or dates. You can enter up to 32, characters in each cell. Towards the bottom of the worksheet is a small Tab that identifies each sheet within the workbook file.
If there are multiple sheets, you can use the tabs to easily identify what data is stored on each sheet. For example, the top sheet could be “Expenses” and the second sheet could be called “Income”.
When you begin a new workbook, the tabs default to being labeled Sheet1, Sheet2, etc. Along the bottom of the screen is another bar called the Status Bar.
This bar is used to display various information about the system and current workbook. The left corner of this line lists the Mode Indicator which tells you what mode you are currently working in. Just below and to the left of the vertical scroll bar is the Zoom section.
Excel displays the current percentage just to the left of this area. To make working with multiple workbooks less confusing, Excel has included a feature which automatically displays all opened workbooks along the taskbar. Rather than having to access the Ribbon labeled View to switch between opened files windows , you can simply use your mouse to click on the name of the file you want to access directly on the taskbar.
Once selected, that file becomes the active window. R Moves pointer right one column. Z Moves pointer up one row. Y Moves pointer down one row. O Moves one full screen up. N Moves one full screen down. You must know the cell address. Click in this box and type in the cell address to go to. You must press E when done. You can also use the vertical down the right and the horizontal along the bottom scroll bars to move. Drag the box in the scroll bar to move more quickly.
The pointer does not move until you click in the cell to move to. Remember to look at the formula bar for the current cell address. Sometimes publishers take a little while to make this information available, so please check back in a few days to see if it has been updated.
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Adobe Acrobat Reader DC. Amongst its many features this PDF reader includes printing, adding comments, e-signing yo. Microsoft Word Microsoft Word is an office productivity software developed by Microsoft. Word for Windows is part of the Microsoft Office suite, but it can be downloaded independently.
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